Hosting a Summer School

Hosting a Utrecht Network International Summer School

Utrecht Network International Summer Schools are a perfect means for marketing the host institution and establishing linkages with several other UN member institutions and members of partner consortia (eg. AEN and MAUI) at the same time. Offshoots can entail extended cooperation including research, joint publications, the creation of joint degrees, etc.

A summer school that meets a demand and has potential is considered, in principle, a Utrecht Network International Summer School if both teachers and students/participants have the following profile: a maximum of 40% locals, a minimum of 40% from the Utrecht Network (both member institutions and AEN and MAUI), and a maximum of 20% participants from non-member institutions.

Usually, an academic committee that comprises members of various Utrecht Network institutions prepares the curriculum, its members are involved in the teaching and are in charge of the quality of the school. The organisation of a school is in the hands of a local organiser.

Although there are various ways to organise a Summer School, guidelines have been developed that could help you to take the necessary steps.

In the first three years a Utrecht Network Summer School is organised, the school will be eligible to some financial support (around €15,000 annually) from the Network. The amount of funding is closely related to the duration of the school.

Applications to the Summer Schools Task Force must include a preliminary budget plus the information of the composition of the Academic Committee.

All schools that fulfil the criteria mentioned above can be eligible for the Utrecht Network label, which means: promotion and recruitment of teachers and students within the Network will be supported, the schools will be advertised on the Utrecht Network homepage and in the Newsletter, and under certain conditions the students may even receive Hospitality Funding.

All member universities are encouraged to come up with proposals for additional schools they would like to host. From the first idea to its completion it usually takes around two years time. That is why please approach the Task Force Chair well in advance if your institution plans to go ahead.

Utrecht Network Summer Schools (not funded)

It is possible for Summer Schools to be given the status of a Utrecht Network Summer School without receiving funding from the Utrecht Network.  The conditions for such schools would be:

  • an Academic Committee would be formed comprising of representatives from member institutions
  • the School would be not for profit
  • the School would comply with the Summer School guidelines, in particular relating to the recruitment of participants

Students from such schools would not be eligible for a Utrecht Network hospitality grant.

A summary of previous Utrecht Network Summer Schools can be found here.